General Affairs Section

Members

•Section Chief Name：Shih Jia-hong ext.：2312 E-mail：shih63@isu.edu.tw

•Responsibilities： Taking charge of overall affairs of the Section Planning, supervising and promoting the University's general affairs Managing, supervising and reviewing general affairs and purchase requests Assigning jobs to campus security guards and taking charge of campus access control Maintaining, supervising and inspecting campus cleanliness Taking charge of and supervising the operation of restaurants under ISU Practice Center Reviewing purchasing requisitions and assigning jobs to staffers Managing, supervising and reviewing purchasing projects Managing, supervising and reviewing affairs related to open tendering, including invitations to tender, contract awarding, contract management, and acceptance inspections Handling affairs related to construction and improvement projects as well as major purchasing projects Handling urgent or special purchasing projects Managing and tracking the process of purchasing projects Handling non-routine tasks assigned by superiors Managing, supervising and reviewing affairs related to the Section

•Assistant Name：Wu shin-shian ext.：2314 E-mail：wuwuwu1307@isu.edu.tw

•Responsibilities： Issuing online purchasing announcements, making inquiries, conducting price comparison and negotiating prices for Dept. of Electrical Engineering, Dept. of Mechanical & Automation Engineering, Dept. of Industrial Management, College of Intelligent Science and Technology, College of Science & Engineering, Precious Instrument Center, Headquarters for Industry-University Collaboration & Intellectual Property Management, and Construction & Maintenance Section as well as for purchasing requisitions for information network engineering, the plumbing & electrics, fire-fighting equipment, and air-conditioning systems Drawing up contracts after purchasing requisitions have been approved, assisting with the delivery of goods, making the settlement after an acceptance inspection, and closing the contract Handling non-routine tasks

•Staff Name：Chen Rong-liang ext.：2317 E-mail：liang88@isu.edu.tw

•Responsibilities： Issuing online purchasing announcements, making inquiries, conducting price comparison and negotiating prices for Dept. of Civil and Ecological Engineering, Dept. of Industrial Management, Dept. of Creative Product Design, Dept. of Mechanical and Automation Engineering, Dept. of Leisure Management, Dept. of Applied Japanese, Labor Safety and Hygiene Office, Indigenous Development Center, Bachelor’s Degree Program for Indigenous Peoples in Communication and Design, Metal Materials Development Center, Headquarters for Industry-University Collaboration and Intellectual Property Management, Construction and Maintenance Section, Property Management Section as well as for purchasing requisitions for construction, interior decoration, gardening & landscaping, pool and water tank cleaning, doors, windows, and metal hardware, furniture, office desks & chairs, office supplies, porterage, RO water purification systems, maintenance of elevators, and tools for cleaning and sterilization Drawing up contracts after purchasing requisitions have been approved, assisting with the delivery of goods, making the settlement after an acceptance inspection, and closing the contract Handling non-routine tasks

	•Junior Clerk Name：Tang Tun-jen ext.：2320 E-mail：tang@isu.edu.tw
•Responsibilities： Serving as a chauffeur for the President Delivering raw materials to E-Da Bakery and City Light Restaurant

	•Staff Name：Chuang Chih-ming ext.：2309 E-mail：bookyesno@isu.edu.tw
•Responsibilities： Drawing up contract terms and conditions for purchasing projects Handling affairs related to open tendering Handling affairs related to the Government Procurement Act Handling non-routine tasks

•Assistant Name：Yang Zhong-hui (retired ) ext.：2340 E-mail：yang123@isu.edu.tw

•Responsibilities： Checking each and every university-owned vehicle every day (including the engine, radiator, and appearance) Maintaining and repairing for university-owned vehicles. Receiving and delivering official documents among Main Campus, Medical Campus, E United Group, and E-Da Hospital in the afternoon of every Wednesday, Thursday and Friday Maintaining, repairing, inspecting, fueling, and cleaning university-owned vehicles on campus Assisting in picking up and delivering guests as requested by other units Handling non-routine tasks

•Staff Name： Shi Yen-jen ext.：2337 E-mail：yenjen@isu.edu.tw

•Responsibilities： Assisting colleagues in collecting and compiling purchasing request forms Managing petty cash of the Section, and making the settlement and applying for reimbursement for water, electricity and telecommunication charges on campus. Assisting in making entries of the duty roster for the Security Guards’ Office Serving as a deputy to the switchboard operator Serving as a deputy to the secretary for the Vice President for Administration Handling non-routine tasks assigned by supervisors

•Staff & Deputy Chief(Medical campus) Name：Su Wen-cai ext.：07-6151100#3312 E-mail：hwchai@isu.edu.tw

•Responsibilities： Taking charge of overall affairs of the Section on Medical Campus Managing and supervising campus security guards, and taking charge of access control on Medical Campus Managing and supervising affairs related to vehicles and motorcycles on Medical Camps Maintaining, supervising and inspecting campus cleanliness and student dormitories on Medical Campus Managing and supervising restaurants on Medical Campus Managing and supervising work-study students of Safety Section on Medical Campus Handling non-routine tasks

•Staff (Medical Campus) Name：Su Yi-siong ext.：07-6151100#3313 E-mail：syhou@isu.edu.tw

•Responsibilities： Handling applications for and issuing vehicle and motorcycle passes as well as relevant affairs on Medical Campus Collecting payments from issuing vehicle and motorcycle passes, issuing invoices, and preparing relevant statistics on Medical Campus Taking charge of affairs related to the motorcycle checkpoint Handling affairs related to restaurants on the B1 floor of the teaching buildings on Medical Campus Managing, maintaining and repairing surveillance systems, access control systems and alarm systems on Medical Campus Handling applications for borrowing conference rooms at Incubating Innovation Research & Experiment Building on Medical Campus, operating, maintaining and repairing audio equipment, and keeping all keys to Incubating Innovation Research & Experiment Building on Medical Campus carefully Handling applications for borrowing classrooms of the teaching buildings on Medical Campus Handling affairs related to industry-university collaboration with affiliated companies of E United Group Taking charge of affairs related to scrolling LED signs at the teaching buildings and Incubating Innovation Research & Experiment Building on Medical Campus Applying for reimbursement for electricity, water, telecommunication, natural gas, and cable television subscription charges on Medical Campus Handling affairs related to visits to E United Group< Handling non-routine tasks

•Staff Name：Kuo Jin-wei ext.：2330 E-mail：ace0916@isu.edu.tw

•Responsibilities： Assisting with activities held by academic units or students (with general affairs, including new student orientations, university anniversaries, Chinese New Year gatherings, entrance examinations, and graduation ceremonies.) and with venue decoration for assemblies and events at Main Campus. Managing the International Conference Hall, the International Auditorium, and seminar rooms on the 10th floor of the Administration Building as well as handling applications for borrowing spaces, safekeeping and cleaning tablecloths Managing, maintaining and cleaning audio equipment and other facilities in Room No. 3801 of Science and Technology Building and Room No. 50201 (auditorium) & 50301 (auditorium) of Teaching Building & International Building 60401-413,60510, and managing online booking records. Maintaining and repairing these vehicles, handling applications for borrowing these vehicles for official purposes, and handling related expense reimbursement. Taking charge of campus gardening and landscaping, and managing gardening contractors. Making statistical tables showing the amount of waste cooking oil collected from restaurants on campus and reporting them to the Ministry of Education Making arrangements for the school bus schedule and bus routes (including summer and winter vacations), managing and dispatching school buses, renewing contracts for school buses annually, and calculating and applying for monthly bus transportation expenses. Taking charge of restaurant management (including contract terms and conditions, hygiene management, and equipment and facilities). Taking a roll call on cleaning staff from cleaning contractors or assigning jobs to them (including purchasing requisitions for campus gardening and other projects) Submitting purchasing requisitions for garbage disposal and making monthly statistics of the amount of garbage, and rat-catching & disinfection at restaurants, and repair of dumbwaiters (elevators) at restaurants of student dormitories, Chinese & Western-style restaurants at Student Activity Center, and restaurants in the shopping area (where students majoring in hospitality take internships) on campus every year. Applying for reimbursement of natural gas expenses of City Light Restaurant and ISU International House I and preparing monthly statistics on natural gas expenses. Assisting in checking the number of cleaning tools stored in respective buildings, and submitting purchasing requisitions whenever necessary. Submitting purchasing requisitions for making new parking permits, issuing parking permits to full- and part-time faculty and staff members, and making corresponding entries into the system every academic year. Issuing (temporary) parking permits to VIPs, restaurant operators, and staffers of convenience stores, and making corresponding entries into the system. Supervising, calculating work-study payments to, and handling expense reimbursement of labor insurance for work-study students at the Section and ISU Practice Center. Assisting with the affairs of ISU Practice Center, including production and announcement of advertising materials, posters of festivals, maintenance and management of personnel information, transportation of ingredients and products, etc. Maintaining and updating the information about the Section and ISU Practice Center on the website. Handling reimbursement of public broadcasting fees of cable televisions and music channels for the Section and ISU Practice Center Maintaining and handling expense reimbursement of university-owned vehicles Managing and handling expense reimbursement of petty cash of the Section Supervising cleanliness, and maintaining and repairing equipment and facilities of the Administration Building and Teaching Building at Main Campus Managing LED televisions, poster panels, flag stands, flagpoles, long tables, and folding chairs and handling related applications Handling non-routine tasks

•Staff (Medical Campus) Name：Huang Yo-heng ext.：07-6151100#3314 E-mail：a481227@isu.edu.tw

•Responsibilities： Managing gardening work on Medical Campus (including Yida Road, the atrium garden, and flowers and plants around Medical Campus) Managing cleaning staff working for Incubating Innovation Research & Experiment Building, three teaching buildings, the bridge connecting Incubating Innovation Research & Experiment Building and E-Da Hospital, and student dormitories on Medical, and supervising campus cleanliness on Medical Campus Handling affairs related to visits to E United Group on Medical Campus Managing and handling applications for borrowing poster stands, desks and chairs on Medical Campus Filing repair request forms and carrying out acceptance checks on Medical Campus Handling purchasing requests and small-amount purchases, and carrying out acceptance checks on Medical Campus Handling affairs related to recycling and supervising cleanliness of the garbage dump on Medical Campus Keeping all keys of the three teaching buildings carefully, and handling relevant borrowing applications on Medical Campus Managing and maintaining university-owned vehicles on Medical Campus (preparing monthly statistics) Assisting in issuing vehicle and motorcycle passes and operating audio equipment on Medical Campus Assisting in delivering mails to the post office on Medical Campus Assisting in handling applications for borrowing classrooms of the three teaching buildings on Medical Campus Handling non-routine tasks

•Senior Staff(Medical Campus) Name：Yo Cai-feng ext.：07-6151100#3315 E-mail：tsaifeng@isu.edu.tw

•Responsibilities： Handling cashier-related affairs on Medical Campus Collecting ordinary and registered mails, and delivering these mails to respective units’ mailboxes Putting stamps on official mails to be sent Delivering official mails to the post office Collecting and keeping a record of official documents to be delivered to Main Campus Delivering official documents from Main Campus to respective units’ mailboxes Serving as the switchboard operator on Medical Campus Handling non-routine tasks

	•Junior Clerk Name：Hu Shu-chen (retired ) ext.：2338 E-mail：shuchen@isu.edu.tw
•Responsibilities： Assisting colleagues in collecting and compiling purchasing request forms Applying for photocopying expenses used on Main Campus as well as used to purchasing requests Serving as a deputy to the switchboard operator Managing and applying Posters machine Handling non-routine tasks assigned by supervisors

•Assistant Name：Vita Ke ext.：2315 E-mail：vita73@isu.edu.tw

•Responsibilities： Handling purchasing requisitions made by Dept. of Tourism, Dept. of Hospitality Management, Dept. of Leisure Management, Center for General Education, Office of Library and Information Services, Student Training Center, Office of Human Resources as well as for gift coupons, meal coupons, amusement park tickets, accommodation supplies of ISU International Houses, and subscription to newspapers and magazines Handling purchasing requisitions for food ingredients and supplies made by City Light Restaurant and English Corner Café Handling requests for payment collection from suppliers of City Light Restaurant and English Corner Café every month (or every two weeks) Handling purchasing requisitions for books and online databases as well as applications for cash advances and telegraphic transfer of foreign currencies Handling non-routine tasks

	•Staff Name：Wu Chen-chu ext.：2580 E-mail：coolellen1106@isu.edu.tw
•Responsibilities： City Light Golf Handling non-routine tasks

•Assistant (Chauffeur) Name：Huang Chin-chin ext.：2324 E-mail：www1986@isu.edu.tw

•Responsibilities： Delivering raw materials and products to and from ISU Practice Center Serving as the chauffeur of a nine-seater van Serving as the chauffeur for the honorary president Maintaining, repairing and cleaning the university-owned vehicle ZN-9828 Handling affairs related to purchasing requests made by departments of the College of Medicine Handling affairs related to signing purchasing contracts, goods delivery, and acceptance checks Assisting in handling affairs of the Section on Campus

•Staff Name：Chang Yu-jen ext.：2326 E-mail：jimcat55@isu.edu.tw

•Responsibilities： Assisting with activities held by academic units or students. Assisting with venue decoration for assemblies and events Assisting with the management of multimedia labs at Main Campus Managing the International Conference Hall, the International Auditorium and seminar rooms on the 10th floor of the Administration Building, and handling applications for borrowing spaces, safekeeping and cleaning tablecloths Managing, maintaining and cleaning audio equipment and other facilities in Room No. 3801 of Science and Technology Building and Room No. 50201 (Auditorium) & 50301 (Auditorium) of Teaching Building Maintaining and updating online booking records of multimedia labs and auditoriums at Main Campus Filing taxes for university-owned vehicles, applying for and renewing insurance for the vehicles, maintaining and repairing the vehicles, handling applications for borrowing the vehicles for official purposes, and handling related expense reimbursement Handling applications for borrowing CPC stored-value cards to fuel university-owned vehicles and preparing monthly statistics Managing petty cash of the Section. Handing over the income from nighttime lighting at basketball/volleyball/tennis courts to the University, and preparing monthly income statements Supervising cleanliness, and maintaining and repairing the equipment and facilities of Science and Engineering Building and International College Building Handling applications for borrowing the outdoor theater, supervising cleanliness of the outdoor theater, and managing audio equipment and other facilities Taking charge of campus gardening and landscaping, and managing gardening contractors Making statistical tables showing the amount of waste cooking oil collected from restaurants on campus and reporting them to the Ministry of Education Assisting with general affairs, including new student orientations, university anniversaries, Chinese New Year gatherings, entrance examinations, and graduation ceremonies Checking whether photocopying service providers on campus get involved in illegal photocopying Assisting with the delivery of food ingredients and products of ISU Practice Center Handling red and white envelops with money for the Chairman of the Board of Trustees, the President and vice presidents (including expense reimbursement) Handling gifts, flower baskets, wreaths, and flowers to institutions, schools and groups for the purpose of congratulation (including expense reimbursement) Making contracts with telecommunications companies responsible for base stations at Main Campus and Medical Campus Assisting with general affairs on campus Handling purchasing requisitions from Dept. of Health Management, Dept. of Nutrition, Dept. of Nursing, Dept. of Physical Therapy, Dept. of Occupational Therapy, and Registration Section, as well as for purchasing requisitions for printed advertisements Handling affairs related to purchasing requests made by departments of the College of Medicine Handling affairs related to signing purchasing contracts, goods delivery, and acceptance checks Assisting with non-routine transportation services Handling non-routine tasks

•Staff Name：Tsai Judy ext.：9 E-mail：small@isu.edu.tw

•Responsibilities： Serving as the switchboard operator. Producing monthly statistics on outgoing phone calls. Making and updating the extension number list. Managing and handling expense reimbursement of petty cash of the Section. Handling affairs related to photocopying charges, and contact a large number of photocopying units to confirm the scope of business use.(Checking whether photocopying service providers on campus get involved in illegal photocopying.) Assisting with the reimbursement of water and electricity bills. Assisting the Chief Executive in sending congratulations and laying a memorial ceremony(Flower basket and gift money. Lie ceremony).Handling gifts, flower baskets, wreaths, and flowers to institutions, schools) and groups for the purpose of congratulation (including expense reimbursement). Filing taxes for university-owned vehicles, applying for and renewing insurance for these vehicles. Handling other non-routine affairs